acoris developed the future proof digital contract management solution for Eckes-Granini
6000 contracts migrated in the cloud to SharePoint Online
The company Eckes-Granini with its company headquarters in Nieder-Olm is the leading supplier of fruit juice and drinks containing fruits in Europe. In doing so the Eckes-Granini group follows their guiding idea: “We give the people the best of the fruit for a healthy and delightful life.”
Thereby Eckes-Granini has imposed strict criteria on themselves: highest quality in processed fruits without genetic engineering and a consistent sustainability concept down to the packaging.
To satisfy these standards, good contracts are needed. These are also present in the company.
Eckes-Granini decided upon a SharePoint based contract database solution. The goal of the Eckes-Granini enterprise group was to promote the digital maturity level in the company with a country spanning central contract database solution. During conception of the database the following points were of especially high value:
- Investing in a technical solution which has already spent some time in field trials and shown sufficient proof of dependability, well thought out functionalities as well as comprehensive overhaul safety.
- Absolute focus on the highest possible acceptance by users, simple usability with clear unambiguous architecture which reflect the company’s actual structure.
50,000 documents found a new home
The task for acoris AG was to realize a uniform national contract database solution for the Eckes-Granini Deutschland GmbH and the Eckes-Granini Group GmbH. This first German contract database was a prototype and simultaneously a proof of concept. If acoris could stand up with the first concept, this database was to be a blueprint for the other national subsidiaries and rolled out on an international scale.
Pragmatic start – based on well-tried processes
In a kick-off workshop, which intentionally included Eckes-Granini employees from very different parts of the company, a practical appropriate sample was determined. From the hereby created heterogenous requirement specification all relevant functionalities could be identified. The technical realization started with all German sites, which served as a benchmark.
Since the structure of the database corresponds with the existing entities and departments in the company, the technical solution meets the demands and is flexible enough, on a department level, to accommodate the different requirements (e.g. with different permission systems). Another advantage is that the database solution followed the well-known look and feel of the MS SharePoint environment and no reservations emerged.
International roll out and extended functionalities
The solution acoris designed could carry conviction: due to the positive experience the roll out happened on all international subsidiaries. Since the German pilot project already covered a heterogenous and versatile demand profile, no special constellations came up with the international roll out. No readjustments were necessary.
Complementing the core project – partially in parallel but also sequentially – different subprojects were developed on top of the newly created database solution. Apart from the migration of the data stock from an older predecessor contract database especially an OCR-based full text search function, an automated change of access permissions (for the internal responsibility changes resp. departures from the company), a static-based evaluation of the contract documents in the database as well as broad explanation material for the onboarding process of new users (bilingual videos/handouts) were added over time.
Today all employees have arrived in the realm of contract management in a digital workplace: networked labour over the entirety of Europe on a single platform. acoris is thrilled to be allowed to support Eckes-Granini with their digital undertakings using modern technologies.
Dr. Christian Strieder, Legal Counsel Supply Chain, IT & Data Protection of Eckes-Granini Group GmbH:
„The contract database solution is a real added value for us and surpassed our expectations. The technical solution has especially convinced us with its reliability, flexibility and ease of use. We are delighted that our database was internationally well accepted throughout the company. Next to the positive feedback of our colleagues the high number of digitally recorded contracts speaks for itself. We have come to know acoris AG as a reliable, agile and competent partner and are very satisfied with the trusting collaboration.”
Claudia Baumer, Vice President Business Development of acoris AG:
“We experienced Eckes-Granini as a very competent and committed partner in this project. Our main point of contact came from the specialty department as a Doctor of Legal Studies, obviously without a classic IT-background. To not just get involved with such a modern technology but instead to expect it as a digital concept for the future and to charge ahead with a European solution was very impressive.”
You can find the german version here.
Eckes-Granini gives people the best of the fruit for a healthy and enjoyable life with respect and responsibility for people and the environment. With its strong and trusted brands, Eckes-Granini makes an important contribution to health, refreshment and daily well-being. They contribute to solutions that help preserve a world worth living in for the future.
SharePoint, Office 365